Business and customer information
Your trading name and contact details, plus the person or company the quote is addressed to.
Free · No signup · No watermark
Free Quote Generator
Create Professional Quotes for Your Customers
Build a quote before work begins. Set out the scope line by line, price each part of the job, add tax or a discount, put an expiry date on the offer, then download a clean PDF to send to your customer.
Your business
Quote for
Quote details
Line items
Totals & notes
Quote total: $0.00
Your business name
Quote
#QUO-0001
Quote for
Client name
Quote date
Sep 22, 2026
Valid until
Oct 22, 2026
Currency
USD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
- Subtotal
- $0.00
- Quote total
- $0.00
Everything stays in your browser. Nothing is uploaded, and the PDF has no watermark.
Everything the quote holds
What You Can Put on Your Quote
The builder above covers each field a customer expects to see before they commit to the work.
Quote number, issue date and expiry date
A reference you can quote later, the date you priced the work and the date the price stops holding.
Descriptions, quantities and prices
One line per part of the job, with quantity and unit price so the customer can see how the total is built.
Tax, discount, notes and terms
Apply a tax rate, offer a discount, and use the notes field for conditions, exclusions and what happens next.
Start here
What Is a Quote?
A quote is a priced offer for a defined piece of work, sent before anything starts.
A quote states what you will do, what it costs and how long that price stays open. Because it is an offer rather than a request for payment, the detail sits in the scope: each line should describe a part of the job the customer can recognise, at a price they can weigh up.
A quote is different from an estimate. A quote is a firm figure you are prepared to stand behind for the scope described. An estimate is your best read of likely cost when the scope is still moving, and both sides expect the final number to differ.
Two different jobs
Quote vs Invoice
They look similar on paper but they ask the customer for completely different things.
Quote
- Sent before the work starts
- Asks the customer to accept a price
- Carries an expiry date
- No payment is due yet
- Describes scope, assumptions and exclusions
Invoice
- Sent after the work or delivery
- Requests payment of a set amount
- Carries a payment due date
- Becomes part of your accounting records
- Includes payment instructions
Ready to bill? Use the invoice generator.
Timing
When to Send a Quote
Send a quote once you know enough about the job to commit to a price.
- The customer has asked what the work will cost
- You have seen the site, brief or specification
- The scope is settled enough to price with confidence
- The customer is comparing suppliers and needs something in writing
- The job is large enough that a verbal figure would be risky
- You want an agreed price on record before you start
Quote essentials
What a Professional Quote Should Include
Anything a customer would otherwise have to email you about belongs on the document.
- Your business name and contact details
- The customer's name and contact details
- A unique quote number
- The issue date and the expiry date
- A clear description of each item of work
- Quantity and unit price for every line
- Tax where it applies, and any discount offered
- Subtotal and the total price
- Notes covering assumptions and exclusions
- Terms: what acceptance means and what happens next
Written for real jobs
Quote Examples
Four ways of breaking down a price, so the customer can see what each part of the job costs.
Trades
Bathroom re-tile, two-day job
- Strip existing tiles and prepare walls · 1 · 240.00
- Supply and fit wall tiles (12 m²) · 12 · 46.00
- Waterproof membrane and grout · 1 · 185.00
Excludes replacing damaged plasterboard. Price confirmed once walls are exposed.
Freelancers
Brand identity package
- Discovery session and moodboard · 1 · 350.00
- Logo design, three concepts · 1 · 1,200.00
- Two rounds of revisions · 2 · 150.00
Further revision rounds billed at the hourly rate. Files released after final payment.
Consultants
Six-week operations review
- Stakeholder interviews · 8 · 220.00
- Process mapping and analysis · 20 · 220.00
- Findings report and presentation · 1 · 1,800.00
Travel billed at cost. Timeline assumes interview access within the first two weeks.
Service businesses
Monthly office cleaning contract
- Nightly clean, 5 nights per week · 20 · 95.00
- Monthly deep clean of kitchen areas · 1 · 260.00
- Consumables restock · 1 · 140.00
Price held for 30 days and reviewed after the first three months.
Figures are illustrative only. Price your own work from your own costs and rates.
After acceptance
How to Convert a Quote Into an Invoice
Keep the two documents recognisably the same so nobody has to reconcile them line by line.
- 01
Confirm acceptance in writing
An email reply naming the quote number is usually enough to show what was agreed.
- 02
Copy the line items across
Use the same descriptions, quantities and prices so the customer recognises the figures.
- 03
Add anything agreed since
Extra work approved during the job gets its own line, not a silent adjustment to an existing one.
- 04
Give the invoice its own number and dates
A new invoice number, an issue date and a payment due date — then reference the quote number.
When you are ready, open the invoice generator and rebuild the same lines in a minute.
Avoid these
Common Quoting Mistakes
Most quoting problems come from something that was never written down.
No expiry date
Without a date the customer can accept an old price months later, after your costs have moved.
Vague line items
"Labour" tells the customer nothing. Describe the work so the price feels justified.
Nothing written about exclusions
Say what is not covered. Most disputes start with an assumption nobody wrote down.
Calling an estimate a quote
If the scope is still uncertain, send an estimate so the figure is understood as approximate.
No reference number
A quote number makes the later invoice and any follow-up conversation easy to match.
Sending it and going quiet
Agree a date to follow up when you send the quote, rather than waiting for a reply.
Questions
Quote Generator FAQs
Short answers to the questions people ask before sending their first quote.
What is a quote?
A quote is a priced offer you send before work begins. It sets out the scope, the price for each part of the job and how long that price stays open for acceptance.
What is the difference between a quote and an invoice?
A quote proposes a price before the work happens and asks the customer to accept it. An invoice requests payment after the work is done or the goods are supplied.
How long should a quote be valid for?
Many businesses hold a price for 14 to 30 days. Choose a window that reflects how quickly your own costs move, and put the expiry date on the document so both sides agree on it.
Can I add tax and a discount to a quote?
Yes. Enter the tax rate that applies to your work and any discount you are offering, and the quote total updates as you type. Confirm the correct tax treatment for your location and registration status.
Is an accepted quote binding?
That depends on your wording, the terms attached and the law where you trade. State clearly what the price covers and what would change it, and take your own legal advice for high-value work.
How do I turn an accepted quote into an invoice?
Keep the same line items and wording, then raise an invoice with its own number, issue date and payment due date. Referencing the quote number on the invoice makes both documents easy to match.
Ready when you are
Create Your Free Quote
Price the job, set the expiry date and download a professional PDF. No account, no watermark.
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Make a different document or read more about pricing and billing your work.